William & Mary Athletics

Backdrops Policy
Coaches and programs can use the media and creative content backgrounds for recruit photo shoots. A following rules and sign-ups are required for use:
 
Creative Content Backdrop in Wightman Cup Room
- The backdrop CANNOT be removed from the Wightman Cup Room. Eventually this will be moved to the concourse, but the same rules apply, DO NOT move the backdrop. We will inform staffs when this occurs.
- Staff must reserve the Wightman Cup Room (or the Concourse) through EMS to use the backdrop. This must happen at least 24 hours in advance.
- Staff must also inform Laura Amato (lmamat@wm.edu) and Kris Sears (kasear@wm.edu) that you are planning to use the backdrop. This must happen at least 24 hours in advance.
- It is the financial obligation of the program if backdrop is damaged during the photo shoot.
 
Media Backdrop in Green Room
- The backdrop CANNOT be removed from the Green Room.
- Staff must reserve the Green Room through EMS to use the backdrop. This must happen at least 24 hours in advance.
- Staff must also inform Laura Amato (lmamat@wm.edu) and Kris Sears (kasear@wm.edu) that you are planning to use the backdrop. This must happen at least 24 hours in advance.
- It is the financial obligation of the program if backdrop is damaged during the photo shoot.
 
Camera and Lighting Equipment
- It is recommend to use cell phones to take photos. This provides the highest quality image with limited knowledge and the easiest ability to transfer photos to the group.
- The media relations and creative content departments will NOT provide photographers for recruit photo shoots. Each photo shoot we set up during preseason costs $500-600 each. If you would like to try and arrange one with one of our independent contractor photographers, contact Laura Amato (lmamat@wm.edu) or Kris Sears (kasear@wm.edu) for more information.
- If you want to use a camera from media relations/creative content, that is possible. Please reach out to Laura Amato (lmamat@wm.edu) and Kris Sears (kasear@wm.edu) for availability.
- Please note that in-season events, most notably home events, will take priority for equipment over a recruit photo shoot.
- The media relations and creative content departments will NOT loans our lights or other equipment for recruit photo shoots.
- Equipment, including cameras, can be rented on campus from the Reeder Media Center. For more information, visits the Reeder Media Center website.
- It is the financial obligation of the program if the camera equipment is damaged during the photo shoot.